Municipal Clerk Prompts (Borough Business)

Copy any of the 20 prompts tailored for local government clerks. These are non-legal, operational helpers.

Prompts

One-click copy

Yes

Demo flows

Included

Reminder: This is a demo. Always verify with your borough’s official policies and statutes.

Clerk OpsCompliance-awarePublic Records

20 Clerk & Borough Ops Prompts

Agenda Builder

Draft a borough council meeting agenda from these items, grouped by consent vs discussion, with timeboxes. Items: <PASTE>

Minutes Summarizer

Turn these meeting notes into formal minutes with motions, seconds, votes (Y/N/A), and action items. Notes: <PASTE>

Public Meeting Notice

Write a public meeting notice with date, time, location, agenda link, and ADA contact line. Tone: neutral, clear.

OPRA/FOIA Intake Triage

Classify this records request: department, date range, search terms, estimated time, and exemptions to review. Request: <PASTE>

Records Redaction Checklist

List redactions likely required under state law categories (SSNs, minors, PHI). Provide a checklist only—no legal advice.

Resolution Draft

Draft a resolution recognizing <SUBJECT>. Include WHEREAS clauses and a BE IT RESOLVED section. Keep it adaptable.

Ordinance Summary

Summarize this ordinance in plain language for the public website in 150–250 words. Text: <PASTE>

Bid/RFP Summary Sheet

Create a one-page summary for an RFP: scope, deadlines, mandatory pre-bid, submission method, contact.

Vendor Comparison Matrix

Make a table comparing 3 vendors on cost, compliance, references, warranty, and local preference (if any).

Permit Intake Checklist

Generate a checklist for accepting a building permit application: forms, plans, fees, proofs, zoning review.

Business License Intake

Create a checklist and email template for a new business license application (borough clerk office).

Grant Opportunity Digest

Summarize these grant opportunities for the mayor/council: eligibility, match, deadlines, key actions. Links: <PASTE>

Public Comment Digest

Organize these public comments into themes, counts, and follow-ups needed. Comments: <PASTE>

Website Update Plan

List edits needed on the borough website for <TOPIC>. Include page, change, owner, due date.

Emergency Alert Draft

Draft a short Nixle/CodeRED-style alert for <INCIDENT>. Include: who, what, where, when, action to take.

Calendar Coordination

Create a monthly calendar of recurring borough tasks (agendas, minutes, postings, renewals, filings).

Board/Commission Roster

Turn this CSV into a readable roster with seats, terms, vacancies, and contact placeholders. CSV: <PASTE>

Press Release Draft

Write a press release (300–400 words) announcing <TOPIC>, with quote placeholders for mayor and clerk.

Policy FAQ

Turn this policy into an FAQ for residents in plain language (10–12 Q&As). Policy: <PASTE>

Service Request Triage

Categorize resident service requests by department and priority; draft acknowledgment replies. Requests: <PASTE>